Reconcile a GC pay app

Upload their estimate, see their numbers against yours, choose what to sync.

Steps

1. Upload the GC's pay estimate PDF. Every line is read with its to-date quantity, unit price and amount, plus the subtotal, bond and dues, previous estimates and add-ons.
2. The reconcile screen matches each line to one of yours. The sync box is checked where the GC's quantity differs from yours; use Only differences or This period to re-check quickly.
3. Lines without a match get a Match… button — pick the item, or leave them unmatched if they are not your scope.
4. Apply. Checked lines get an adjustment entry so your to-date equals the GC's. Unchecked lines keep your numbers.

What it affects

• Entries (one adjustment per synced line, noted "Synced from EST #"), placed and earned on those items, and the GC Pay Apps list.

Good to know

• The second and later estimates show Δ from the prior one, so you review what moved this period instead of the whole job again.
• The screen also checks that the lines add up to the document's subtotal and warns when a line was misread, before anything is applied.